Risk Management

Risk management is the identification, classification and prioritisation of risks. This is generally done in tandem with efforts to monitor, control and mitigate the risks. Risks themselves can be from factors internal to the organisation, patient/client own risks, risk by other stakeholders in the life of the patient or risk to others by the patient.

When looking to perform an actual risk assessment, the following target areas should be part of the overall risk management:

  1. The process should create safeguards.
  2. It should be an integral part of the organisational process
  3. It should factor into the overall decision-making process
  4. It must explicitly address uncertainty or gaps in the system
  5. It should be systematic and structured
  6. It should be based on the best available information/practice
  7. It should be tailored to the clinical and legal process
  8. It should be dynamic and adaptable to change
  9. It should be continuously monitored and improved upon

Risk Management Process

There is a specific procedure that one should follow when it comes to performing a risk assessment and management. The overall process can be itemised as follows:

  1. Assessment and Identification.
  2. Planning to include management and key stakeholders and partners.
  3. Deriving safeguards and implementing them for the patient.
  4. Monitoring and reviewing progress.

151 Our Roots PP July 2017 PK/Our Roots


The policy will be reviewed on an annual basis to ensure that it is meeting its aims.


Our Roots CIC values young people and children as being a vital part of the organisation and desires to see them grow, mature and being challenged in a healthy and safe environment.

The name of the child protection officer is LOVEMORE MASIANE, the Operation and Clinical executive. A copy of this Child Protection policy will be kept both electronically and in hard copy.

What is child protection?

Child protection is the response to the different ways in which young person’s or child’s physical, emotional, intellectual and spiritual health are damaged by the actions of another person.


The purpose of Our Roots is to offer the children a safe and welcoming environment with fun and therapeutic activities where the children can grow and learn through the provision of universal and targeted services, and through coordinated support with other agencies. We will take immediate steps to protect children who are suffering, or at risk of suffering, significant harm. In line with the Department for Education publication “Working Together to Safeguard Children” (2015) we accept the following as the definition of safeguarding and promoting the welfare of children:

  • Protecting children from maltreatment
  • Preventing impairment of children’s health or development
  • Ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and
  • Taking action to enable all children to have the best outcomes


  • This policy is consistent with the procedures of the Birmingham Safeguarding Children Board. Our Roots recognises that safeguarding policy, procedures and practice need to be reviewed regularly to improve the way safeguarding issues are managed and improve outcomes for the most vulnerable children.
  • Any child using the services of Our Roots may disclose to a staff member or volunteer any abuse they may be suffering elsewhere in their lives and staff and volunteers will be vigilant for the signs of abuse.
  • Any indicators that a child may be suffering from abuse will immediately trigger the Safeguarding Procedures detailed in this policy. These procedures are consistent with the guidelines and procedures of the Birmingham Safeguarding Children Board (BSCB).

We aspire to:

  • To provide activities for children and young people to help them develop from childhood into adulthood and to provide support for them.
  • To enable the children to express themselves.
  • To improve the wellbeing, emotional and psychological health and mental well-being of children and young people.
  • To assist the children in integrating into the community.
  • To help children/young people appreciate the diversity of their cultures.

Child Protection Lead will:

  • Ensure that the policy is put into practice;
  • Be the first point of contact for child protection issues;
  • Keep a record of any concerns expressed about child protection issues;
  • Bring any child protection concerns to the notice of the Management Committee and contact the Local Authority if appropriate;
  • Ensure that paid staff and volunteers are given appropriate induction, training and supervision;
  • Ensure that everyone involved with the organisation is aware of the identity of the Child Protection Representative/Lead.
  • Ensure the safeguarding policy and procedures are followed.
  • Give guidance and support regarding safeguarding.

 Child and Data Safety

  • A group of children or young people under sixteen should not be left unattended at any time.
  • At no time should a volunteer or worker arrange to meet a young person away from a designated facility without the presence of a third party or the knowledge of a manager.

Such meetings should be planned and have the approval of a member of the management/supervisor.

  1. Each child and young person should be formally registered with Our Roots.

The information includes an information/consent form which their parent/guardian must complete or agree at point of registration. These forms have vital information about health and emergency contacts and should be kept securely.